Elected Officers

There will be three elected positions for EdLUG(Outreach) each will have an appropriate EdLUG e-mail address. They will be nominated and elected by the procedures of No Objections, Fishing and Trawling as described later. The job descriptions and duties are outlined below

Press Officer

Acts as a contact point with the outside world and monitors whether any proposed projects need the use of the two EdLUG(Outreach) resources.

Prerequisites

The person that takes this position must be able to commit a year of their time to do this job. Although there are not many tasks, the important point is that they are contactable through an EdLUG E-mail address. It must be pointed out that the officers are not there to carry out the suggested projects; only to help in the area of contacts.

Duties

1. Act as the communication interface between external organisations and EdLUG
2. Maintain a list of those external organisations and publish them on request from the list
3. Maintain a list of the members of the EdLUG(Outreach)
4. Publicise General Meetings of the EdLUG(Outreach), and write and make available to EdLUG subscribers the official record of such meetings by e-mailing them to the list

Bookkeeper

The Bookkeeper is there to manage the EdLUG(Outreach) Bank account, to coordinate with the other signatories when releasing funds and to report regularly to EdLUG the financial state of affairs.

Prerequisites

The Bookkeeper should be able to commit a year of their time to do this. Preferably they will have experience with working with volunteer groups and accounting practices.

Duties

1. Report if any Member is likely to spend money that has not already been provided
2. Maintain the annual accounts of the EdLUG(Outreach)
3. To post to the EdLUG Mailing list any money incoming or outgoing that is not petty cash.
4. To report to the EdLUG Mailing list any money moved into petty cash.
5. To e-mail any requests for information concerning the account to the EdLUG Mailing list.
6. Present the annual accounts for agreement by the members at the Annual General Meeting of the EdLUG(Outreach)
7. Make payments for any expenditure by the EdLUG(Outreach)
8. Arrange Limited Liability Insurance cover for the EdLUG(Outreach) and its members if needed

Signatory

To act as a safeguard for the bank account in unforeseen circumstances.

Prerequisites

The Signatory should be able to commit a year of their time.

Duties

1. Be available to sign for funds if the needs arise.